{"id":67,"date":"2022-11-15T15:37:30","date_gmt":"2022-11-15T20:37:30","guid":{"rendered":"https:\/\/www.montclair.edu\/canvas\/?page_id=67"},"modified":"2026-03-31T14:08:22","modified_gmt":"2026-03-31T14:08:22","slug":"administration","status":"publish","type":"page","link":"https:\/\/www.montclair.edu\/canvas\/administration\/","title":{"rendered":"Canvas Administration"},"content":{"rendered":"<p>Canvas is the Learning Management System adopted at 麻豆传媒在线. All faculty, staff and students with 麻豆传媒在线\u2019s official NetID credentials have access to the Canvas system. All courses listed by the Registrar\u2019s office in a given term at 麻豆传媒在线 have their corresponding course shells in Canvas. Canvas is integrated with the University&#8217;s course registration system, Banner\/NEST. Banner feeds course and enrollment information to Canvas, and Canvas then automatically generates course shells accordingly for all courses with instructor teaching assignments and student enrollments. In addition, Canvas is also utilized to help serve some administrative tasks for the University, such as research collaborations, resource sharing, and others.<a href=\"top\"><\/a><\/p>\n<ul>\n<li><a href=\"#canvas-accounts\">Canvas Accounts<\/a><\/li>\n<li><a href=\"#canvas-roles\">Course Roles and Permissions in Canvas Courses and Communities<\/a><\/li>\n<li><a href=\"#canvas-terms\">Canvas Course Terms, Creation, Publishing, and Conclusion<\/a><\/li>\n<li><a href=\"#canvas-grades\">Canvas and Final Grading<\/a><\/li>\n<li><a href=\"#canvas-names\">Preferred Names in Canvas<\/a><\/li>\n<li><a href=\"#canvas-accessibility\">Accessibility<\/a><\/li>\n<li><a href=\"#responsibile-guidelines\">Guidelines for Responsible Use of Canvas<\/a><\/li>\n<li><a href=\"#super-user\">Canvas Elevated Access (Super User) Guidelines<\/a><\/li>\n<\/ul>\n<h2 id=\"canvas-accounts\">Canvas Accounts<\/h2>\n<p><em>Canvas Accounts for Faculty, Staff and Student<\/em><\/p>\n<p>Canvas accounts for faculty, staff, and students are automatically provisioned. Any member of the 麻豆传媒在线 community will be able to log into Canvas between 4 to 8 hours after setting up their initial NetID password. New accounts and account updates are imported five times per day per feeds from Banner.\u00a0 Access to Canvas will continue until the user departs the University.\u00a0 Account access in Canvas follows the University departure policy.<\/p>\n<p>Members of the 麻豆传媒在线 community are each granted one Canvas account. For individuals who are both faculty\/staff and a student, the faculty\/staff NetID will remain or become your username to log into Canvas.<\/p>\n<p>If 麻豆传媒在线 faculty or staff need to request to add a non-麻豆传媒在线 user (as a guest speaker, research collaborator, etc.) into a course or community in Canvas, the request should be approved by their department chair (or unit head). Upon their approval, the requester or approver should send the request to <a href=\"mailto:itservicedesk@montclair.edu\">itservicedesk@montclair.edu<\/a>, and ITDS will process the request and <a href=\"https:\/\/www.montclair.edu\/canvas\/administration\/canvas-guest-temp-account\/\">create a temporary Canvas account<\/a> accordingly.<\/p>\n<h2 id=\"canvas-roles\">Course Roles and Permissions in Canvas Courses and Communities<\/h2>\n<p>Academic courses<em> (automatically generated in Canvas according to the automated feed from Banner) may have the roles as below.<\/em><\/p>\n<p><strong>Teacher Role:<\/strong>\u00a0 Teachers are automatically added to Canvas courses based on teaching assignments entered in Banner by the Registrar\u2019s office.\u00a0 Teachers have full access to their Canvas course and can add\/edit content, view, create and edit assignments, quizzes, pages, discussions, etc. <em>Only instructors of record can be added as Teachers in Canvas.<\/em><\/p>\n<p><strong>Guest Teacher Role:<\/strong> Guest Teachers can be added by Teachers to a Canvas course. Guest Teachers have full access to a Canvas course and can add\/edit content, view, create and edit assignments, quizzes, pages, discussions, etc. Guest Teachers do not appear in Simple Syllabus or course evaluations and are listed as a TA in the Canvas Inbox.<\/p>\n<p><strong>Students Role:<\/strong> Students are automatically added to each Canvas course based on course registrations in Banner\/NEST.\u00a0 Students may not be able to access their registered courses for a newly coming term until 3 business days prior to the first day of class or when the courses are published by the instructor.<\/p>\n<p><strong>TA Role:<\/strong> Teaching Assistants (TA) are manually added to Canvas courses.\u00a0 TAs can be added by the course Teacher or a Canvas administrator. TAs have similar access to a Canvas course that Teachers have except TAs cannot add other users.<\/p>\n<p><strong>Designer Role:<\/strong>\u00a0 The Designer role is primarily used to assist with course content management, but not grading.\u00a0 They have the ability to create discussions, announcements, quizzes and other content.\u00a0 Designers cannot view or modify grades or add teachers or TAs to a course, but they can add students.<\/p>\n<p><strong>Grader Role:<\/strong> Based on TA Graders are manually added to courses. This role is designed for an individual who needs to grade but does not need to add, edit, or delete content. Graders can be added by the course Teacher or a Canvas administrator.<\/p>\n<p><strong>Retention Support<\/strong> Based on the Teacher role, the Retention Support role is designed for the retention support specialists who support online programs.<\/p>\n<p><strong>Librarian:<\/strong> The Librarian role allows faculty members to add their designated liaison librarian from the Sprague Library. In this capacity, the librarian is free to share content and materials with students in a Canvas course.\u00a0 In addition to their course-level role, Librarians also have limited administrative privileges for file sharing purposes.<\/p>\n<p><strong>Observer:<\/strong>\u00a0 Observers are only able to view course content.\u00a0 They are not able to submit assignments, take quizzes, or take part in discussions.\u00a0 This role can be linked to a student in a course to monitor their progress.\u00a0 When this occurs, the Observer is then enrolled in ALL that students\u2019 courses, not just the one course.\u00a0 This role is primarily used by parents from K-12.<\/p>\n<h3>Elevated Course Access<\/h3>\n<p data-start=\"144\" data-end=\"399\">Elevated access to Canvas courses is in accordance with the 麻豆传媒在线 Guidelines for Responsible Computing. This includes access to data defined as greater than \u201cminimal risk\u201d by the University\u2019s FERPA policy.<\/p>\n<p data-start=\"401\" data-end=\"875\">The use of elevated course access should be consistent with an individual\u2019s role or job responsibilities as prescribed by the Director\/Department Chair. When an individual\u2019s role or job responsibilities change, elevated access should be appropriately updated or removed. In situations where it is unclear whether a particular action is appropriate, and within the scope of current job responsibilities, the situation should be discussed with the Director\/Department Head\/IT.<\/p>\n<h3>Roles and Permissions in Canvas Communities<\/h3>\n<p>Canvas communities are manually-created Canvas courses upon requests from faculty, staff and recognized student organizations where groups benefit from having an online space to share resources, and\/or provide training, workshops and orientations.<\/p>\n<p><strong>Leader Role:<\/strong> A leader role in a Canvas community is equivalent to a Teacher Role in a Canvas course.<\/p>\n<p><strong>Participant Role:<\/strong> A participant role in a Canvas community is equivalent to a Student Role in a Canvas course<\/p>\n<div class=\"prpl-drawer\"><div class=\"prpl-drawer-header\">Granular Roles Permissions Table<\/div><div class=\"prpl-drawer-content\">\n<table class=\"responsive-table\">\n<thead>\n<tr>\n<th>Permissions<\/th>\n<th>Student<\/th>\n<th>Teacher<\/th>\n<th>Retention Support<\/th>\n<th>TA<\/th>\n<th>Librarian<\/th>\n<th>Grader<\/th>\n<th>Designer<\/th>\n<th>Observer<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Analytics &#8211; view pages<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Announcements &#8211; view<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<\/tr>\n<tr>\n<td>Conversations &#8211; send messages to entire class<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Conversations &#8211; send messages to individual course members<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Course Calendar &#8211; add \/ edit \/ delete<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Course Content\u00a0 &#8211; add \/ edit \/ delete<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Courses &#8211; change visibility<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Course &#8211; view usage reports<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Discussions &#8211; create<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Discussions &#8211; moderate<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Discussions &#8211; post<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Discussions &#8211; view<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<\/tr>\n<tr>\n<td>Grades &#8211; edit<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Grades &#8211; select final grade for moderation<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Grades &#8211; view all grades<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Grades &#8211; view audit trail<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Grades &#8211; view all student groups<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<\/tr>\n<tr>\n<td>Item Banks &#8211; manage account<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>LTI &#8211; add \/ edit \/ delete<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Learning Outcomes &#8211; add \/ edit \/ delete<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Learning Outcomes &#8211; import<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Manage Assignments and Quizzes\u00a0 &#8211; add \/ edit \/ delete<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Manage Course Files &#8211; add \/ edit \/ delete<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Manage Course Sections &#8211; add \/ edit \/ delete<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Manage Courses &#8211; add \/ edit \/ delete<\/td>\n<td>N<\/td>\n<td>Conclude and Publish<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>Conclude and Publish<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Manage Groups &#8211; add \/ edit \/ delete<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Manages Pages &#8211; add \/ edit \/ delete<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Outcome Mastery Scales &#8211; add \/ edit<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Outcome Proficiency Calculations &#8211; add \/ edit<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Question banks &#8211; view and link<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Rubrics &#8211; add \/ edit \/ delete<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>SIS Data &#8211; read<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Student Collaborations &#8211; create<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Users &#8211; Designers &#8211; add \/ remove in courses<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Users &#8211; Observers &#8211; add \/ remove in courses<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Users &#8211; Students\u00a0 &#8211; add \/ remove in courses<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Users &#8211; TAs &#8211; add \/ remove in courses<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Users &#8211; Teachers &#8211; add \/ remove in courses<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Users &#8211; allow administrative actions in courses<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Users &#8211; generate observer pairing codes for students<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Users &#8211; manage students in courses<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Users &#8211; view list<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Users &#8211; view login IDs<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Users &#8211; view primary email address<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>Y<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<\/tr>\n<tr>\n<td>Web Conference &#8211; create<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<td>N<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div><\/div>\n<h2 id=\"canvas-terms\">Canvas Course Terms, Creation, Publishing, and Conclusion<\/h2>\n<ul>\n<li><strong>Course Terms:<\/strong> Academic Courses in Canvas are associated with Terms, which mirror the four academic terms defined by the Registrar\u2019s office each year:\n<ul>\n<li>Fall Term<\/li>\n<li>Winter Term<\/li>\n<li>Spring Term<\/li>\n<li>Summer Term<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li><strong>Course Creation in Canvas:<\/strong> Academic courses will be automatically created\/populated and made available to faculty in Canvas according to the following schedule:\n<ul>\n<li>Fall Term &#8211; 1st week of May<\/li>\n<li>Winter Session &#8211; 1st week of November<\/li>\n<li>Spring Term &#8211; 1st week in November<\/li>\n<li>\u00a0Summer Term &#8211; 1st week of March<\/li>\n<\/ul>\n<\/li>\n<li><strong>\u00a0Course Publishing in Canvas:<\/strong> Courses are automatically published 3 business days prior to the start of each session.\n<ul>\n<li>Online Program courses will be published one week prior to the start date.<\/li>\n<li>Winter and Summer session courses will be published 3 business days before the start of each session.<\/li>\n<li>Individual course faculty may publish courses earlier if desired.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Course Conclusion:<\/strong> Faculty are able to switch between academic term defined dates and course specific dates they define.\u00a0 Courses by default become read only after the deadline for incomplete grade change passes. Faculty are able to override this setting prior to the grade change deadline by changing the course \u201cParticipation\u201d setting to from \u2018Term\u2019 to \u201cCourse\u201d.<\/li>\n<\/ul>\n<h2 id=\"canvas-grades\">Canvas and Final Grading<\/h2>\n<p><em><strong>Final grades must be posted through NEST.<\/strong><\/em> The Registrar regularly emails memos of instruction at the end of each term to guide faculty through this process. For more information, please consult FAQ\u2019s for Final Grade Submission.<\/p>\n<p>Canvas is a learning management system and it does not necessarily display students\u2019 official course final grades; however, faculty are encouraged to keep final course grades in Canvas aligned with what is submitted through NEST.<\/p>\n<h2 id=\"canvas-names\">Preferred Names in Canvas<\/h2>\n<p>Canvas is configured to display preferred first names; however, preferred first name designations are configured through HR or the Dean of Students office. Canvas will automatically update once the preferred first name change update is made in Banner or Workday.<\/p>\n<p>If you are faculty or staff, please refer to the <a rel=\"noopener noreferrer\" href=\"https:\/\/www.montclair.edu\/human-resources\/2019\/09\/27\/preferred-name-policy\/\" target=\"_blank\">Preferred Name Policy<\/a>.<\/p>\n<p>If you are a student, For more information on preferred names, please consult the <a rel=\"noopener noreferrer\" href=\"https:\/\/www.montclair.edu\/dean-of-students\/preferred-names\/\" target=\"_blank\">Preferred Names FAQ<\/a>.<\/p>\n<h2 id=\"canvas-accessibility\">Accessibility<\/h2>\n<p>The University is committed to ensuring that people with disabilities have an opportunity equal to that of their non-disabled peers to participate in the University\u2019s programs, benefits and services. The <a rel=\"noopener noreferrer\" href=\"https:\/\/www.montclair.edu\/digital-accessibility-initiative\/accessibility-policies-and-procedures\/\" target=\"_blank\">麻豆传媒在线 Disability Accessibility Policy<\/a> states that \u201call electronic content that is generally available to University employees, students, applicants or the general public must be available to those with disabilities such that they are able to experience a similar experience or outcome.\u201d All content in Canvas is expected to be accessible and in line with this policy. For more details, please refer to the <a rel=\"noopener noreferrer\" href=\"https:\/\/www.montclair.edu\/digital-accessibility-initiative\/accessibility-policies-and-procedures\/\" target=\"_blank\">policies and procedures on the Digital Accessibility Initiative website<\/a>.<\/p>\n<p>Instructure is committed to ensuring its products are inclusive and meet the diverse accessibility needs of our users. Canvas LMS strives for WCAG 2.1 Level A\/AA and Section 508 conformance. Regular testing (both internal and by a third party) is conducted to identify conformance issues, with processes in place for timely remediation of accessibility issues that are identified. For more information about Canvas Accessibility refer to Instructure&#8217;s <a rel=\"noopener noreferrer\" href=\"https:\/\/www.instructure.com\/canvas\/accessibility\" target=\"_blank\">Canvas Voluntary Product Accessibility Template (VPAT) and Accessibility Statement<\/a>.<\/p>\n<h2 id=\"responsibile-guidelines\"><strong>Guidelines for Responsible Use of Canvas<\/strong><\/h2>\n<p><a rel=\"noopener noreferrer\" href=\"https:\/\/www.montclair.edu\/information-technology\/it-policies-and-procedures\/reponsible-use-of-computing-policy\/\" target=\"_blank\">麻豆传媒在线 Guidelines for Responsible Computing<\/a> are applicable to the use of Canvas. This policy includes the following statement. Please refer to the full guidelines for more details:<\/p>\n<p>Additional University policies may be found at <a href=\"https:\/\/www.montclair.edu\/policies\/\">https:\/\/www.montclair.edu\/policies\/<\/a><\/p>\n<h2 id=\"super-user\">Canvas Elevated Access (Super User) Guidelines<\/h2>\n<h3>Purpose<\/h3>\n<p>To define expectations for elevated access within Canvas and related instructional systems (e.g., integrated tools such as Simple Syllabus and Panopto) in order to protect student data, support instructional integrity, and ensure alignment with institutional practices.<\/p>\n<p>These expectations reflect established ITDS practices that have been communicated through training and operational oversight. These guidelines formalize those expectations to ensure consistency.<\/p>\n<h3>Scope<\/h3>\n<p>This policy applies to any individual granted elevated access in Canvas that allows visibility across courses, users, or institutional data beyond standard role permissions, such as faculty or student roles.<\/p>\n<h3>Governance<\/h3>\n<ul>\n<li>Elevated access is granted, managed, and reviewed by ITDS<\/li>\n<li>Access is limited to defined roles and responsibilities and is not standard by default<\/li>\n<li>This framework applies consistently across all units<\/li>\n<\/ul>\n<h3>Core Principles<\/h3>\n<dl>\n<dt>Principle of Least Access<\/dt>\n<dd>Access is limited to the minimum level required to perform assigned responsibilities.<\/dd>\n<dt>Faculty Ownership and Instructional Control<\/dt>\n<dd>Faculty retain control over course content and instructional materials. Content may not be modified, copied, or shared without faculty permission.<\/dd>\n<dt>Preservation of Active Courses<\/dt>\n<dd>Interactions within live courses should avoid disruption to course delivery, student experience, or instructional intent.<\/dd>\n<dt>Support-Focused Access<\/dt>\n<dd>Elevated access is intended for technical, administrative, or instructional support. It is not to be used for evaluation of teaching or faculty performance.<\/dd>\n<dt>Transparency<\/dt>\n<dd>Access to courses should be tied to a defined purpose (such as a support request or assigned responsibility).<\/dd>\n<dt>Privacy and Compliance (FERPA)<\/dt>\n<dd>All access must comply with FERPA and institutional data privacy requirements. Student information and course data may only be accessed for legitimate educational or operational purposes.<\/dd>\n<\/dl>\n<h3>Permitted Uses<\/h3>\n<p>The following permitted uses are not exclusive to each Super User role. Responsibilities may vary by job function and access.<\/p>\n<ul>\n<li>Technical troubleshooting and issue resolution<\/li>\n<li>Faculty-requested support or updates<\/li>\n<li>Verification of tools, integrations, and course functionality<\/li>\n<li>Work within development or master course shells<\/li>\n<li>Authorized reporting and compliance activities<\/li>\n<li>ITDS shall remain the point of escalation and liaise with Instructure or relevant vendors when required<\/li>\n<\/ul>\n<h3>Restrictions<\/h3>\n<p>Accessing courses, users, or data without a defined work-related purpose<\/p>\n<ul>\n<li>Reviewing or analyzing instruction or faculty activity in Canvas courses<\/li>\n<li>Making changes to courses without faculty request or approval<\/li>\n<li>Copying, sharing, or redistributing course content without permission<\/li>\n<\/ul>\n<h3>Confidentiality Expectations<\/h3>\n<p>Access to institutional data is limited to job-related needs. Information may not be disclosed, discussed, or reused outside of that context. These expectations align with existing institutional confidentiality standards for staff and student employees.<\/p>\n<h3>Oversight<\/h3>\n<ul>\n<li>Elevated access is reviewed periodically by ITDS.<\/li>\n<li>Access may be modified or revoked if no longer required or if misused.<\/li>\n<li>Units requesting access must define purpose, scope, and responsible personnel. Additionally, responsible departments must inform ITDS about personnel or job duty changes for approved super users.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Canvas is the Learning Management System adopted at 麻豆传媒在线. All faculty, staff and students with 麻豆传媒在线\u2019s official NetID credentials have access to the Canvas system. All courses listed by the Registrar\u2019s office in a given term at 麻豆传媒在线 have their corresponding course shells in Canvas. Canvas is integrated with the University&#8217;s [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":84,"parent":0,"menu_order":7,"comment_status":"closed","ping_status":"closed","template":"","meta":{"inline_featured_image":false,"footnotes":""},"class_list":["post-67","page","type-page","status-publish","has-post-thumbnail","hentry"],"_links":{"self":[{"href":"https:\/\/www.montclair.edu\/canvas\/wp-json\/wp\/v2\/pages\/67","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.montclair.edu\/canvas\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.montclair.edu\/canvas\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.montclair.edu\/canvas\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.montclair.edu\/canvas\/wp-json\/wp\/v2\/comments?post=67"}],"version-history":[{"count":9,"href":"https:\/\/www.montclair.edu\/canvas\/wp-json\/wp\/v2\/pages\/67\/revisions"}],"predecessor-version":[{"id":431,"href":"https:\/\/www.montclair.edu\/canvas\/wp-json\/wp\/v2\/pages\/67\/revisions\/431"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.montclair.edu\/canvas\/wp-json\/wp\/v2\/media\/84"}],"wp:attachment":[{"href":"https:\/\/www.montclair.edu\/canvas\/wp-json\/wp\/v2\/media?parent=67"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}