{"id":7886,"date":"2024-03-25T16:18:07","date_gmt":"2024-03-25T20:18:07","guid":{"rendered":"https:\/\/www.montclair.edu\/human-resources\/?page_id=7886"},"modified":"2025-11-21T10:17:02","modified_gmt":"2025-11-21T15:17:02","slug":"extended-medical-leave","status":"publish","type":"page","link":"https:\/\/www.montclair.edu\/human-resources\/extended-medical-leave\/","title":{"rendered":"Extended Medical Leave"},"content":{"rendered":"<p>Extended Medical Leave is designed for employees who are out sick for five or more consecutive days due to a serious health condition or to care for an immediate family member with a serious health condition. This policy is distinct from the incidental use of sick time.<\/p>\n<p>Employees may be eligible for up to one year of Extended Medical Leave, contingent upon the submission of appropriate medical documentation, *supervisor approval, and operational needs. The leave may be taken either consecutively or intermittently.<\/p>\n<p><strong>Eligibility<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Exhausted your 12 week entitlement under FMLA\/NJFLA<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Do not met the <a href=\"https:\/\/www.montclair.edu\/human-resources\/family-medical-leave-act-fmla\/\">eligibility requirements for FMLA<\/a>\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\">*Absence for family members, supervisor approval is required and is contingent upon operational needs.<\/li>\n<li style=\"font-weight: 400\">Employees are eligible for up to one year of leave, retroactive to their first day of absence (inclusive of any FMLA\/NJFLA leave), contingent upon operational needs.<\/li>\n<\/ul>\n<div class=\"prpl-drawer\"><div class=\"prpl-drawer-header\">Requesting a Leave of Absence<\/div><div class=\"prpl-drawer-content\">\n<p><em><strong>Notification<\/strong><\/em><\/p>\n<ul>\n<li style=\"font-weight: 400\">When the need for leave is foreseeable at least 30 days in advance. If an employee fails to give timely advance notice, we may delay leave coverage until 30 days after the date the employee provides notice.<\/li>\n<\/ul>\n<p><em><strong>Submitting Your FMLA Request<\/strong><\/em><\/p>\n<ul>\n<li><span style=\"font-weight: 400\">The process for requesting a <a href=\"https:\/\/www.montclair.edu\/human-resources\/leaves-of-absence\/\">Leave of Absence<\/a><\/span><span style=\"font-weight: 400\">\u00a0is done via workday which will prompt the employee to the necessary paperwork to be completed by their treating physician.<\/span><\/li>\n<\/ul>\n<p>Here are the instructions that can help employee navigate the process: <a href=\"https:\/\/www.montclair.edu\/human-resources\/wp-content\/uploads\/sites\/181\/2025\/09\/Request-Absence.pdf\">Request a Leave of Absence (PDF)<\/a><\/p>\n<\/div><\/div> <div class=\"prpl-drawer\"><div class=\"prpl-drawer-header\">Required Documentation<\/div><div class=\"prpl-drawer-content\">\n<ul>\n<li>The required form must be completed by the treating physician.<\/li>\n<li>The completed form must be returned to HR\/Benefits within 15 days of receipt.\n<ul>\n<li>Medical documentation is time sensitive, it must be completed 30 days from the leave start date. <em>Any submission prior to 30 days will expire and will need to be completed by the physician again.<\/em><\/li>\n<\/ul>\n<\/li>\n<li>While on leave you will be required to provide updated medical documentation from your treating physician <em>on a month to month basis (every 30 days) or if there is a change to your medical condition. <\/em><\/li>\n<\/ul>\n<p><em><strong>Confidentiality<\/strong><\/em><\/p>\n<p>The Office of Employee Benefits will keep all medical information relating to requests for a medical leave confidential.<\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">You should not disclose your own or your family member\u2019s medical diagnosis to your supervisor or department.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Any required certification should be submitted directly to the benefits department, where it will be kept confidential and separate from your personnel file. Do not submit any medical documentation to supervisor.<\/span><\/li>\n<\/ul>\n<\/div><\/div> <div class=\"prpl-drawer\"><div class=\"prpl-drawer-header\">Paid Time off During Leave<\/div><div class=\"prpl-drawer-content\">\n<p><span style=\"font-weight: 400\">Employees that are approved for a leave of absence are permitted to charge any accrued paid time off (including sick, vacation, personal, administrative and\/or compensatory) in order to receive pay from the University.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Please note that paid time off may be adjusted to reflect only accrued time to restrict employees from utilizing time that has not been earned. This generally applies to time that may have been recently allotted for the new year.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Possible pay continuation options during leave include:<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><span style=\"font-weight: 400\">Sick Time Off<\/span><\/td>\n<td><span style=\"font-weight: 400\">May be required<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400\">Vacation Time Off<\/span><\/td>\n<td><span style=\"font-weight: 400\">Optional<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400\">Personal Time Off<\/span><\/td>\n<td><span style=\"font-weight: 400\">Optional<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400\">Compensatory Time Off<\/span><\/td>\n<td><span style=\"font-weight: 400\">Optional<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400\">If you will not have sufficient paid time off receive pay by 麻豆传媒在线, you have the following wage replacement options through State of New Jersey disability programs:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\"><strong>Temporary Disability Insurance (TDI)- medical (self):<\/strong>\u00a0You can find information about the eligibility and application process on the<\/span><strong><a href=\"https:\/\/myleavebenefits.nj.gov\/worker\/tdi\/\"> State of New Jersey\u2019s Temporary Disability Insurance website page<\/a><\/strong><span style=\"font-weight: 400\">. Please note: This process is not managed by 麻豆传媒在线, you must follow the procedures specified on their website or contact a Customer Service Representative at 609-292-7060.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\"><strong>Family Leave Insurance (FLI)- medical (family member) :<\/strong>\u00a0You can find information about the eligibility and application process on the<\/span><strong><a href=\"https:\/\/myleavebenefits.nj.gov\/worker\/fli\/\"> State of New Jersey\u2019s Family Leave Insurance website page<\/a><\/strong><span style=\"font-weight: 400\">. Please note: This process is not managed by 麻豆传媒在线, you must follow the procedures specified on their website or contact a Customer Service Representative at 609-292-7060.<\/span><\/li>\n<\/ul>\n<p><strong>Note:\u00a0<\/strong><\/p>\n<p><span style=\"font-weight: 400\"><strong>Faculty members who will be without pay from 麻豆传媒在线 will also need to complete and submit a request for a Faculty Leave of Absence without pay for the Board of Trustees (BOT) approval. <\/strong>You will need to supply the necessary <\/span><a href=\"https:\/\/www.montclair.edu\/provost\/resources-for-faculty\/#Administrative%20Forms\"><span style=\"font-weight: 400\"><strong>administrative forms<\/strong>.<\/span><\/a><span style=\"font-weight: 400\">\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\"><strong>Faculty\/ staff who will not have sufficient accrued paid time off,\u00a0 may qualify for the Donated Leave Program.<\/strong>\u00a0The criteria for shared leave eligibility are different from those for FMLA. Contact your leave coordinator if you wish to participate in the programs.<\/span><\/p>\n<\/div><\/div> <div class=\"prpl-drawer\"><div class=\"prpl-drawer-header\">Benefits During Leave<\/div><div class=\"prpl-drawer-content\">\n<p><span style=\"font-weight: 400\">During leave, health coverage under any \u201cgroup health plan\u201d will be maintained on the same terms as if the employee had continued to work.<\/span><\/p>\n<p><span style=\"font-weight: 400\">While on an unpaid leave of absence from 麻豆传媒在线<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Employees will be responsible for your usual medical and\/or prescription payroll deductions for the six pay periods of leave without pay. Employees will be provided with the information to make the necessary arrangements to continue payments in order to maintain coverage while on leave. Group health insurance may be canceled if an employee fails to make payment.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">If coverage with the University ends while you are on leave, continuation of coverage is offered under COBRA for up to 18 months. Employees will receive a notice about continuation of coverage under COBRA at the time coverage ends. Health coverage must be reinstated upon return to work via Benefitsolver.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Employees will not earn pension service credit, will not receive or make pension contributions, and will not earn vacation or sick accruals.<\/span><\/li>\n<\/ul>\n<\/div><\/div> <div class=\"prpl-drawer\"><div class=\"prpl-drawer-header\">Long Term Disability<\/div><div class=\"prpl-drawer-content\">\n<p><span style=\"font-weight: 400\">If your absence appears to be long-term (more than a year), you may be eligible for Disability benefits through your retirement plan. Please review you options <a href=\"https:\/\/www.montclair.edu\/human-resources\/benefits\/short-and-long-term-disability\/\">here.<\/a><\/span><\/p>\n<\/div><\/div> <div class=\"prpl-drawer\"><div class=\"prpl-drawer-header\">Returning to Work<\/div><div class=\"prpl-drawer-content\">\n<p><strong>HR\/Benefits must be notified at least one week in advance of the employee&#8217;s return to work. Failure to provide advance notice may result in a delay of the employee\u2019s return date.<\/strong><\/p>\n<ul>\n<li>In accordance with the University&#8217;s policy, you will need to provide a Fitness for Duty Certification from your healthcare provider releasing you to return to work. The University may also request that a Licensed Health Provider evaluate the employee.<\/li>\n<li>For family members, a return to work notice is not required.<\/li>\n<\/ul>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Extended Medical Leave is designed for employees who are out sick for five or more consecutive days due to a serious health condition or to care for an immediate family member with a serious health condition. This policy is distinct from the incidental use of sick time. Employees may be eligible for up to one [&hellip;]<\/p>\n","protected":false},"author":381,"featured_media":3104,"parent":0,"menu_order":6,"comment_status":"closed","ping_status":"closed","template":"","meta":{"inline_featured_image":false,"footnotes":""},"class_list":["post-7886","page","type-page","status-publish","has-post-thumbnail","hentry"],"_links":{"self":[{"href":"https:\/\/www.montclair.edu\/human-resources\/wp-json\/wp\/v2\/pages\/7886","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.montclair.edu\/human-resources\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.montclair.edu\/human-resources\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.montclair.edu\/human-resources\/wp-json\/wp\/v2\/users\/381"}],"replies":[{"embeddable":true,"href":"https:\/\/www.montclair.edu\/human-resources\/wp-json\/wp\/v2\/comments?post=7886"}],"version-history":[{"count":9,"href":"https:\/\/www.montclair.edu\/human-resources\/wp-json\/wp\/v2\/pages\/7886\/revisions"}],"predecessor-version":[{"id":9484,"href":"https:\/\/www.montclair.edu\/human-resources\/wp-json\/wp\/v2\/pages\/7886\/revisions\/9484"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.montclair.edu\/human-resources\/wp-json\/wp\/v2\/media\/3104"}],"wp:attachment":[{"href":"https:\/\/www.montclair.edu\/human-resources\/wp-json\/wp\/v2\/media?parent=7886"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}