{"id":7889,"date":"2024-03-25T16:22:05","date_gmt":"2024-03-25T20:22:05","guid":{"rendered":"https:\/\/www.montclair.edu\/human-resources\/?page_id=7889"},"modified":"2025-11-21T10:18:30","modified_gmt":"2025-11-21T15:18:30","slug":"special-sick-leave","status":"publish","type":"page","link":"https:\/\/www.montclair.edu\/human-resources\/special-sick-leave\/","title":{"rendered":"Special Sick Leave"},"content":{"rendered":"<p><span style=\"font-weight: 400\">Under a Special Sick, eligible employees are medically unable to work full time due to his\/her own personal illness, but are capable of working a reduced load, may be permitted to work at such reduced load, and receive full pay. Any earned sick leave used in this manner, shall be deemed Special Sick Leave.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">The President or his\/her designee may require appropriate medical documentation that the employee can work part time but not full time. Additionally, the President or his\/her designee may consider operational needs in deciding whether the employee may work on a part-time basis. An employee\u2019s request to use Special Sick Leave shall not be unreasonably denied.<\/span><\/p>\n<p><strong>Eligibility<\/strong><\/p>\n<p><span style=\"font-weight: 400\">For eligibility requirements, please refer to the AFT collective negotiations agreement.<\/span><\/p>\n<div class=\"prpl-drawer\"><div class=\"prpl-drawer-header\">Requesting a Leave of Absence<\/div><div class=\"prpl-drawer-content\">\n<p><em><strong>Notification<\/strong><\/em><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Give at least 30 days\u2019 notice, if you know in advance of your need for a leave of absence.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">If you learn of your need for time off or a leave of absence less than 30 days ahead of time, request it as soon as you are able.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">You do not need to share any specifics about your health circumstances or those of your family member. However, you do need to provide enough information so that your supervisor can understand that your absence may be covered by the FMLA.<\/span><\/p>\n<p><em><strong>Submitting Your FMLA Request<\/strong><\/em><\/p>\n<p><span style=\"font-weight: 400\">Employees may request a leave of absence within Workday to initiate the process and prompt the necessary paperwork. View<\/span> <span style=\"font-weight: 400\">our guide on how to <\/span><a href=\"https:\/\/www.montclair.edu\/human-resources\/wp-content\/uploads\/sites\/181\/2025\/09\/Request-Absence.pdf\"><span style=\"font-weight: 400\"><strong>Request Leave of Absence<\/strong><\/span><\/a> <span style=\"font-weight: 400\">for instructions..<\/span><\/p>\n<p><strong><em>Required Documentation<\/em><\/strong><\/p>\n<p><span style=\"font-weight: 400\">Leave of absence due to illness and family leave will require a health-care provider certification form\u00a0 to support the need for time off.\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">The form must be returned to HR within 15 days of receipt. Because the information is so time sensitive, it must be completed 30 days from the leave start date. <em>Any submission before 30 days will expire and will need to be completed by the physician again.<\/em><\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">Medical conditions can change and sometimes you don\u2019t know how much FMLA leave you will need to take. You and the health care provider may provide the best estimate of the length of time or frequency of absences you will need based on what is known at the time. If you require more or less leave than you originally thought, you can always provide an updated certification.<\/span><\/p>\n<p><em><strong>Confidentiality<\/strong><\/em><\/p>\n<p><span style=\"font-weight: 400\">The Office of Employee Benefits will keep confidential all medical information relating to requests for a medical leave. This information will be used only to make decisions in regards to the provisions of the policy.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">You should not disclose your own or your family member\u2019s medical diagnosis to your supervisor or department.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Any required certification should be submitted directly to the benefits department, where it will be kept confidential and separate from your personnel file. Do not submit any medical documentation to supervisor.<\/span><\/li>\n<\/ul>\n<\/div><\/div> <div class=\"prpl-drawer\"><div class=\"prpl-drawer-header\">Paid Time off During Leave<\/div><div class=\"prpl-drawer-content\">\n<p><span style=\"font-weight: 400\">Employees that are approved for a leave of absence are permitted to use pro-rated earned sick leave to make up the difference between the reduced workload and the regular full-time workload in order to receive full pay from the University.<\/span><\/p>\n<p><span style=\"font-weight: 400\">If you will no longer be paid by 麻豆传媒在线, you have the following wage replacement options through State of New Jersey disability programs:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\"><strong>Temporary Disability Insurance (TDI)- medical (self):<\/strong>\u00a0You can find information about the eligibility and application process on the<\/span><strong><a href=\"https:\/\/myleavebenefits.nj.gov\/worker\/tdi\/\"> State of New Jersey\u2019s Temporary Disability Insurance website page<\/a><\/strong><span style=\"font-weight: 400\">. Please note: This process is not managed by 麻豆传媒在线, you must follow the procedures specified on their website or contact a Customer Service Representative at 609-292-7060.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\"><strong>Family Leave Insurance (FLI)- medical (family member) :<\/strong>\u00a0You can find information about the eligibility and application process on the<\/span><strong><a href=\"https:\/\/myleavebenefits.nj.gov\/worker\/fli\/\"> State of New Jersey\u2019s Family Leave Insurance website page<\/a><\/strong><span style=\"font-weight: 400\">. Please note: This process is not managed by 麻豆传媒在线, you must follow the procedures specified on their website or contact a Customer Service Representative at 609-292-7060.<\/span><\/li>\n<\/ul>\n<p><strong>Note:\u00a0<\/strong><\/p>\n<p><span style=\"font-weight: 400\"><strong>Faculty members who will be without pay from 麻豆传媒在线 will also need to complete and submit a request for a Faculty Leave of Absence without pay for the Board of Trustees (BOT) approval. <\/strong>You will need to supply the necessary <\/span><a href=\"https:\/\/www.montclair.edu\/provost\/resources-for-faculty\/#Administrative%20Forms\"><span style=\"font-weight: 400\"><strong>administrative forms<\/strong>.<\/span><\/a><span style=\"font-weight: 400\">\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\"><strong>Faculty\/ staff who will not have sufficient accrued paid time off,\u00a0 may qualify for the <a href=\"https:\/\/www.montclair.edu\/human-resources\/benefits\/donated-leave\/\">Donated Leave Program<\/a>.<\/strong>\u00a0The criteria for shared leave eligibility are different from those for FMLA. Contact your leave coordinator if you wish to participate in the programs.<\/span><\/p>\n<\/div><\/div> <div class=\"prpl-drawer\"><div class=\"prpl-drawer-header\">Benefits During Leave<\/div><div class=\"prpl-drawer-content\">\n<p><span style=\"font-weight: 400\">All benefits and health coverage under any \u201cgroup health plan\u201d will be maintained on the same terms as if the employee had continued to work consecutively.<\/span><\/p>\n<\/div><\/div> <div class=\"prpl-drawer\"><div class=\"prpl-drawer-header\">Returning to Work<\/div><div class=\"prpl-drawer-content\">\n<p><span style=\"font-weight: 400\">If your leave is for your medical condition, you will be required to provide a Fitness for Duty Certification. This release is to include any restrictions or limitations you have in performing your job. A release to return to work is not required if the Leave of Absence is for a family member\u2019s health condition.<\/span><\/p>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Under a Special Sick, eligible employees are medically unable to work full time due to his\/her own personal illness, but are capable of working a reduced load, may be permitted to work at such reduced load, and receive full pay. Any earned sick leave used in this manner, shall be deemed Special Sick Leave.\u00a0 The [&hellip;]<\/p>\n","protected":false},"author":381,"featured_media":3104,"parent":0,"menu_order":7,"comment_status":"closed","ping_status":"closed","template":"","meta":{"inline_featured_image":false,"footnotes":""},"class_list":["post-7889","page","type-page","status-publish","has-post-thumbnail","hentry"],"_links":{"self":[{"href":"https:\/\/www.montclair.edu\/human-resources\/wp-json\/wp\/v2\/pages\/7889","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.montclair.edu\/human-resources\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.montclair.edu\/human-resources\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.montclair.edu\/human-resources\/wp-json\/wp\/v2\/users\/381"}],"replies":[{"embeddable":true,"href":"https:\/\/www.montclair.edu\/human-resources\/wp-json\/wp\/v2\/comments?post=7889"}],"version-history":[{"count":5,"href":"https:\/\/www.montclair.edu\/human-resources\/wp-json\/wp\/v2\/pages\/7889\/revisions"}],"predecessor-version":[{"id":9486,"href":"https:\/\/www.montclair.edu\/human-resources\/wp-json\/wp\/v2\/pages\/7889\/revisions\/9486"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.montclair.edu\/human-resources\/wp-json\/wp\/v2\/media\/3104"}],"wp:attachment":[{"href":"https:\/\/www.montclair.edu\/human-resources\/wp-json\/wp\/v2\/media?parent=7889"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}