As a member of the University, you are able to schedule space in the Student Center on a first-come, first-served basis.<\/p>\n
The Student Center reserves the right to deny, assign, reassign, or terminate space usage to a group or for a meeting or event when the event scope is beyond the physical or technical abilities of our staff or facility, or if security concerns cannot be addressed with reasonable staffing coverage. Reservation requests may also be denied if the organization or event is in conflict with university policies or regulations. In addition, 麻豆传媒在线 Police may cancel or delay an event for safety (e.g. weather, loss of power or water) or security reasons, including while such event is in progress. Depending on the circumstances, reasonable attempts may be made to accommodate the sponsoring organization\/department or client in an alternate space, date, and time.<\/span><\/p>\n Please Note:<\/strong> There is a different process for faculty\/staff, students, and external guests.<\/p>\n The <\/span>Student Center<\/strong><\/span><\/a> is a popular location to host events, and space is limited. In an effort to maximize space utilization and availability, the following policies will be effective July 1, 2025 for all events held on or after that date.\u00a0<\/span><\/p>\n Late cancellation and no-show fees<\/strong><\/p>\n Late cancellation: For event cancellation with less than 24 hours notice, event sponsors will be charged 10% of the sponsored guest room rate*<\/a> for the space(s) reserved. This fee would not apply for University weather\/emergency closures or delays.<\/span><\/p>\n No-show: Event sponsors who do not show up for a reserved event <\/span>(no one present 15 minutes after scheduled event start time) will be charged 25% of the sponsored guest room rate*<\/a> for the space(s) reserved. This fee would not apply for University weather\/emergency closures or delays. <\/span><\/p>\n Update as of 7\/24\/25: Failure to arrive within one hour of the scheduled event start time will result in the forfeiture of the reservation and you will not be permitted to access the space.\u00a0<\/span><\/p>\n Please be sure to notify Sidra Habal<\/a>, Program Assistant for Student Center Scheduling, as soon as possible if you no longer need any spaces reserved.\u00a0<\/span><\/p>\n Sponsored Guests<\/strong><\/p>\n For departments and organizations that wish to bring external guests (i.e., conferences, events hosted on behalf of an external organization), a rental fee is required. The sponsored guest room rate*<\/a> is discounted from the external client room rate. Fees must be processed and paid through WorkDay for this rental rate, otherwise external rental rates apply. Certificates of Insurance must be provided by the external organization. External clients wishing to rent space in the Student Center should complete <\/span>this form<\/strong><\/span><\/a>.\u00a0<\/span><\/p>\n *Four hour rental rate. Must be logged in to your 麻豆传媒在线 Google account to view rates.<\/p>\n Extended Building Hour Fees<\/strong><\/p>\n Please note the Student Center <\/span>building hours<\/a><\/strong>. All events in the Student Center must end one hour prior to building close.\u00a0<\/span><\/p>\n If you wish to extend the building hours, or host an event on a day the building is scheduled to be closed, the fees** are as follows for departments and University organizations:<\/span><\/p>\n Fees to extend building hours (event time + 1 hour): $50\/hour<\/span><\/p>\n Fees to open building on days scheduled to be closed: $100 fee + $50\/hour<\/span><\/p>\n **1 staff member, additional staff is $25\/staff member\/per hour, 1 hour minimum<\/span><\/p>\n Fees that are not paid within 30 days may result in the cancellation of future reservations. Contact studentcenter@montclair.edu<\/a> to request extended hours.\u00a0<\/span><\/p>\n Event request reminders<\/strong><\/p>\n When submitting your request on 25Live, be sure to list the event start time and end time under \u2018Event Date and Time\u2019, and any set up and clean up time you may need as event organizers should be listed under \u2018Additional Time\u2019. Furniture will be set in the space prior to your requested set up time. Spaces will be unlocked approximately 10 minutes prior to scheduled setup time. (Use ‘Set-up time’ and ‘post-event time’ to indicate requested setup and clean up time)<\/span><\/p>\n As you are planning your events in the Student Center, be sure to provide your requested setup at least 1 week in advance. Requests provided after that time may not be accommodated. You do not need to submit work orders for space setups or IT services (i.e. microphones and projectors) in the Student Center or Student Center Quad. Setup requests can be included in the \u2018Comments\/Setup Requests\u2019 box on the 25Live event request form. Student Center staff can advise you if additional information or processes are needed.\u00a0<\/span><\/p>\n Requests for the Student Center should always be submitted at least two weeks in advance. We recommend putting a reminder on your calendar one week in advance of the reservation to confirm that you are still hosting the event and to verify your setup information, if needed.\u00a0<\/span><\/p>\n Over the summer, the Student Center website will be updated to reflect these policies, and to include tips, tricks, and room specifications. The <\/span>Student Center staff<\/a><\/strong> is here to help your event be a success. Please email studentcenter@montclair.edu with any questions.\u00a0<\/span><\/p>\n<\/div><\/div>\n Sign in to 25Live<\/a>\u00a0(upper right-hand area of the page) with your 麻豆传媒在线 NetID and password.<\/p>\n<\/div><\/div> On the 25Live Home Tab click Event Creation Quick Start<\/p>\n Please Note:\u00a0<\/strong>If you are not signed into 25Live, you will be prompted to do so.<\/p>\n<\/div><\/div> Complete the fields that are relevant to your event.<\/p>\n The following message should be displayed at the top of the Event Reservation Wizard: Your event request has been submitted for approval.<\/p>\n Please Note:<\/strong> Requests for events in academic spaces will not be approved until after the add\/drop period has concluded.<\/p>\n<\/div><\/div> Event confirmation<\/p>\n Student organizations reserve space through Engage<\/a>. Please email studentorgevents@montclair.edu with any questions.<\/p>\n Individual students needing space reserved for class projects (i.e. film shoots) must have their faculty member submit the space request through the process listed above.<\/p>\n<\/div><\/div>\n External users and sponsored guests can request spaces in the Student Center for a fee. Certificates of insurance must be furnished.<\/p>\n\n
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